Government

Government agencies are document rich environments facing the challenge of delivering better services to citizens and stakeholders while lowering costs.

Citizens and businesses increasingly expect personalised, convenient and always-on government services.

With budgets under pressure, Governments need a cost effective way to leverage the information in their existing systems for delivery in a web and mobile world.

WordFlow partners with Government agencies to rapidly transform their information management systems and processes.

We use our library of connectors to aggregate content from multiple repositories and back end systems. We classify, convert and enrich this content and make it available on web and mobile.

The Challenge

Every Government agency has a vast library of policies and procedures that must be kept up to date and easily accessible. This is a significant challenge for agencies whose policies and procedures guide the daily practices of a large and distributed workforce. However, most are bulky manuals in Word and PDF – desktop formats that don’t work for the web, and can’t be easily accessed by a mobile workforce. Updating is a cumbersome and costly process.

 

The WordFlow Solution

Policies and Procedures Express automatically converts your documents to mobile optimised webpages and links them to related documents.

Updates can be distributed in minutes rather than days. All your all stakeholders always have the most up to date version.

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The Challenge

For citizens, businesses and government workforces, accessing and understanding regulations is critical. The rules and regulations that govern public service delivery are invariably trapped in Word and PDF documents – desktop formats that don’t work for the web and that are difficult to download. Updating is a cumbersome and costly process.

 

The WordFlow Solution

WordFlow Regulation Express takes rules and regulations from pre-web formats into mobile optimised webpages and links them to related regulations and legislation. Citizens can access service information from their mobile device, businesses are able to keep up to date with regulations and your mobile workforce has easy access to current information.

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The Challenge

All Government agencies have reporting obligations for their stakeholders. These documents are usually voluminous documents in hard copy or attached to the website as PDF. They are expensive to produce and difficult to access for citizens and businesses. The world has gone mobile – but the Annual Report remains stuck in the last century.

 

The WordFlow Solution

Annual Reports Express converts your Annual Report to a secure mobile optimised website. Production costs are dramatically reduced. The public is informed. Readers can easily search across multiple years’ reports. No more poring over paper or downloading PDFs.

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The Challenge

In every Government agency, there are monthly Board Meetings as well as meetings for committees and various sub-committees. Documentation runs into hundreds of pages per month and considerable time, effort and cost goes into collation and distribution. Board and committee members are forced to manage paper copies, download attachments attached to emails, or scroll through long documents on a tablet.

 

The WordFlow Solution

Wordflow Boards Express auto-loads Board or Committee Papers into a secure website where every page is instantly available and cross-linked to related information. Members can instantly access information across multiple meetings.

Boards no longer need to download long PDF attachments.

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The Challenge

Government procurement is highly regulated, with the vast majority of purchasing decisions based upon prescribed format tender documents.

Government tenders typically require submission of a PDF or a Word document. The limitations of these pre-web document formats are well known – they are not searchable, cannot be easily read on a mobile device, and related content cannot be linked within the document. Assessment is usually conducted by multiple parties, all working from individual paper documents.

 

The WordFlow Solution

WordFlow Tenders Express is a powerful online service that auto-converts this desktop content into webpages.

Tenderers still submit the compliant word or PDF document, but the assessment process is made significantly simpler by giving assessors access to the tender in a mobile optimised website.

This enables comparison of multiple tender documents within a secure website, as opposed to manually comparing paper submissions.

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The Challenge

Every Government agency generates creates vast amounts of documents for its workforce, for citizens, businesses and other stakeholders. Their challenge is making this information easily accessible to their various audiences.

However, most of these documents are in Word and PDF – desktop formats that don’t work for the web, and can’t be easily accessed by a mobile workforce or by remote stakeholders.  

 

The WordFlow Solution

Documents Express automatically converts your documents to mobile optimised webpages and links them to related documents.

Updates can be distributed in minutes rather than days. All your all stakeholders always have the most up to date version.

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Thank You for signing up for the newsletter. Now you’ll get all the latest WordFlow news. Make sure you add us to your email filter so you don’t miss a single issue. We look forward to sharing our experience and ideas on how to transform your information into liquid, strategic asset.

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